Wandesford Quay CLG Part-time Administrator

12 month Rolling Contract Position

Wandesford Quay CLG is a management company formed by Cork City Council in 2000, to administrate the management of the Wandesford Quay Complex which houses three arts organisations: Backwater Artists Group, Cork Printmakers & The Lavit Gallery. Wandesford Quay CLG is hiring a part-time Administrator to co-ordinate administrative tasks, manage the finances of the organisation, liaise with the Board of Directors and all three organisations in the Wandesford Quay complex to ensure the smooth running of the premises.

Job Description Administrator

Planning & Development

The Administrator should attend and minute board meetings, should send out notice of board meetings to Directors with a prepared Agenda, and also prepare and submit an Administrative Report at each Board meeting and implement Board decisions.

Together with the Board of Directors the Administrator should ensure up to date policies are in place and support the strategic development and vision of the organisation.

Operations

Liaise with the Caretaker, Wandesford Quay CLG, Backwater Artists Group, Cork Printmakers & Lavit Gallery, Wandesford Quay Courtyard Committee, and Cork City Council to ensure the smooth management and operation of the building.

Obtain quotes and invoices for works relating to the facilities as they arise. Liaise with contractors and the caretaker on same.

Support the development of events. Annual Report to Charities Registrar.

Set up and management of digital and paper filing systems.

Finance

Set up and manage financial systems, including: drafting and managing annual budgets; tracking income and expenditure; processing invoices and payments; secure quotes; generating monthly internal reports; and, preparation of information towards annual end of year audited accounts.

Programming

Write funding proposals for projects and submitting grant applications as they arise.

Communications

Assist in the co-ordination, gathering and editing visual and written content for promotion and website development.

Person Spec

• Highly motivated with good interpersonal skills with the ability to work on your own initiative and as part of a team
• Excellent Administrative Skills
• Excellent Financial Skills
• Knowledge of Bookkeeping systems
• Background or interest in the arts is desirable
• Strong IT Skills
• Strong interpersonal, oral and written communication skills
• Strong organisational and multi-tasking skills

Hours

Salary: €18 per hour

Hours: 5 hours per week (flexible, ideally one morning per week).

Appointment

This post is subject to a satisfactory 3 month probationary month.

Place of work

Primarily working from home, though may be required to attend the Complex on occasion, including monthly meetings in Cork City.

To apply: Please send your CV and a cover letter explaining your interest in the position to via email to director@corkprintmakers.ie

The deadline for application is 20th January 2025

Interviews will take place the week of 27th January in person & online through Zoom

Please note your information will be stored in compliance with GDPR requirements and will only be used to assess your eligibility for the available position.